Email Signature Generator
Fill in your details, pick a template, and get a professional HTML email signature ready to paste into Gmail, Outlook, or any email client.
Profile
Template
Customize
Gmail: Settings → See all settings → General → Signature → paste HTML
About Email Signature Generator
A professional email signature reinforces your personal brand in every message you send. It communicates your name, role, contact details, and key links at a glance — without requiring the recipient to save your contact details manually. Building one from scratch in HTML is error-prone and time-consuming, especially when you need it to render correctly in Gmail, Outlook, Apple Mail, and mobile clients simultaneously.
Our Email Signature Generator provides three professionally designed templates — Classic, Minimal, and Modern — each optimized for broad email client compatibility. Enter your contact details, upload a profile photo (which is embedded directly as base64 in the HTML, not linked to an external URL), choose your accent color, and toggle individual fields on or off. The live preview updates as you type, showing exactly how your signature will appear to recipients.
Copying to Gmail uses a specialized clipboard format that Gmail interprets as rich text, enabling one-step setup without any HTML editing. For Outlook, a clean HTML export is provided. The Minimal template uses table-based layout rather than modern CSS for maximum compatibility with older Outlook versions that do not support flexbox or grid.
How to Use Email Signature Generator
- 1Select a template style — Classic, Minimal, or Modern — from the template picker.
- 2Fill in your name, job title, company, email, phone, and website fields.
- 3Upload a profile photo — it will be embedded directly into the HTML signature.
- 4Choose your preferred accent color using the color picker.
- 5Toggle individual fields on or off using the eye icon next to each one.
- 6Click "Copy for Gmail" for one-click Gmail setup, or "Download HTML" for Outlook and other clients.
Use Cases
- →Create a branded email signature for a work or freelance email account in under two minutes
- →Generate consistent signatures for an entire team with matching color schemes and templates
- →Update your signature quickly when you change roles, phone numbers, or company
- →Build a minimal signature for text-heavy workflows where you want clean, lightweight HTML
- →Add social media profile links to your signature for networking and visibility
- →Create signatures for multiple email addresses or personas without repetitive setup
Tips
- ✓Click "Copy for Gmail" and paste directly into Gmail Settings → Signature for one-step setup
- ✓Use a square profile photo for best results — the tool automatically crops it to a circle
- ✓The Minimal template renders most consistently in Outlook and older enterprise email clients
- ✓Toggle the eye icon next to any field to hide it without deleting the value you entered
- ✓Embedded base64 photos are self-contained — they display even when your email is forwarded
- ✓Keep your job title and company name concise — long strings can cause layout issues on mobile
Frequently Asked Questions
Click "Copy for Gmail" to copy the signature HTML, then open Gmail → Settings (gear icon) → See all settings → General → Signature section. Create a new signature, click inside the text box, then paste (Ctrl/Cmd+V).
Click "Download HTML" to save the file. In Outlook, go to File → Options → Mail → Signatures → New. For Outlook Web (office.com), go to Settings → View all Outlook settings → Compose and reply → Email signature, then paste the copied HTML.
Yes. When you upload a photo, it is resized to 80×80 pixels and embedded directly in the HTML as a Base64 data URI. This means the image travels with the signature and does not depend on an external server.
Classic is the safest choice — it works in all email clients and renders well on both desktop and mobile. Minimal is ideal for plain, professional contexts. Modern uses a centered layout with a subtle background.
No. Everything runs entirely in your browser. Your name, contact information, and profile photo never leave your device — they are only used to generate the HTML locally.
Yes. Each field has an eye icon toggle next to its label. Clicking it hides the field from the signature preview and exported HTML while preserving the value in the form.