Email Signature Generator
Fill in your details, pick a template, and get a professional HTML email signature ready to paste into Gmail, Outlook, or any email client.
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Gmail: Settings → See all settings → General → Signature → paste HTML
About Email Signature Generator
A professional email signature reinforces your personal brand in every message you send. It communicates your name, role, contact details, and key links at a glance — without requiring the recipient to save your contact details manually. Building one from scratch in HTML is error-prone and time-consuming, especially when you need it to render correctly in Gmail, Outlook, Apple Mail, and mobile clients simultaneously.
Our Email Signature Generator provides three professionally designed templates — Classic, Minimal, and Modern — each optimized for broad email client compatibility. Enter your contact details — name, job title, company, email, phone, website, LinkedIn and Twitter/X — upload a profile photo (which is cropped to 80×80 and embedded directly as base64 in the HTML, not linked to an external URL), pick your accent color from the picker, a hex field or six presets, and set the type scale to small, medium or large. Every field has an eye toggle to hide it without losing what you typed, URLs are checked as you enter them, and the live preview updates as you type — switch it between Desktop and Mobile to see how the signature wraps on a phone.
Copying to Gmail uses a specialized clipboard format that Gmail interprets as rich text, enabling one-step setup without any HTML editing. For Outlook and everything else, "Copy HTML" gives you the raw markup and "Download HTML" saves it as a file. All three templates are built the same way — nested tables with inline styles, no flexbox and no grid — because that is the only combination that renders reliably across Gmail, Outlook, Apple Mail and mobile clients.
How to Use Email Signature Generator
- 1Select a template style — Classic, Minimal, or Modern — from the template picker.
- 2Fill in your name, job title, company, email, phone, website, LinkedIn and Twitter/X fields.
- 3Upload a profile photo — it is center-cropped to 80×80 and embedded directly into the HTML signature.
- 4Choose your accent color with the picker, one of the six presets, or by typing a hex value, then set the font size to small, medium or large.
- 5Toggle individual fields on or off using the eye icon next to each one.
- 6Flip the preview between Desktop and Mobile to check how the signature wraps on a phone.
- 7Click "Copy for Gmail" for one-click Gmail setup, "Copy HTML" for the raw markup, or "Download HTML" for Outlook and other clients.
Use Cases
- →Create a branded email signature for a work or freelance email account in under two minutes
- →Generate consistent signatures for an entire team with matching color schemes and templates
- →Update your signature quickly when you change roles, phone numbers, or company
- →Build a minimal signature for text-heavy workflows where you want clean, lightweight HTML
- →Add social media profile links to your signature for networking and visibility
- →Create signatures for multiple email addresses or personas without repetitive setup
Tips
- ✓Click "Copy for Gmail" and paste directly into Gmail Settings → Signature for one-step setup
- ✓Use a square profile photo for best results — the tool automatically crops it to a circle
- ✓All three templates are table-based, so pick on looks — Classic and Minimal are the most conservative, Modern adds a background panel
- ✓Toggle the eye icon next to any field to hide it without deleting the value you entered
- ✓Embedded base64 photos are self-contained — they display even when your email is forwarded
- ✓Keep your job title and company name concise — long strings can cause layout issues on mobile, which the Mobile preview will show you
- ✓Website, LinkedIn and Twitter/X fields are validated as URLs — a red border means the link would break in the exported signature
Frequently Asked Questions
Click "Copy for Gmail" — it copies the signature as rich text, so it pastes in already rendered, with no HTML editing. Then open Gmail → Settings (gear icon) → See all settings → General → Signature section. Create a new signature, click inside the text box, then paste (Ctrl/Cmd+V). Use "Copy HTML" instead when you want the raw markup.
Click "Download HTML" to save the file. In Outlook, go to File → Options → Mail → Signatures → New. For Outlook Web (office.com), go to Settings → View all Outlook settings → Compose and reply → Email signature, then paste the copied HTML.
Yes. When you upload a photo, it is resized to 80×80 pixels and embedded directly in the HTML as a Base64 data URI. This means the image travels with the signature and does not depend on an external server.
Classic is the safest choice — it works in all email clients and renders well on both desktop and mobile. Minimal is ideal for plain, professional contexts. Modern uses a centered layout with a subtle background.
No. Everything runs entirely in your browser. Your name, contact information, and profile photo never leave your device — they are only used to generate the HTML locally.
Yes. Each field has an eye icon toggle next to its label. Clicking it hides the field from the signature preview and exported HTML while preserving the value in the form.